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How to Change Your Signature in Outlook

A professional signature will help you look more professional when you email. This is a great way for you to give your email recipients all of your contact information, without having to write it each time.

The following article will show you how to modify your signature in Outlook on both the desktop Outlook and mobile Outlook apps.

How to change your signature in Outlook for Desktop

You will need to create your signature once if you want your signature to appear at the bottom of all your emails. This will allow Outlook to automatically add your signature to every email that you send

These instructions apply to Outlook in Microsoft 365 and Outlook 2019, Outlook 2013 or Outlook 2010.

  1. Open the desktop Outlook app and choose File from the menu.

  2. Choose Options.

  3. Select Mail from your navigation pane in the Outlook Options window.

    Outlook on macOS users can access this window by selecting Outlook from the menu, then selecting Preferences and finally selecting Signatures under the Email section. You can continue with the rest of the steps as before.

  4. To enter the Signatures configuration window, click the Signatures link.

    Outlook on macOS users can access this window by selecting Outlook from the menu, then selecting Preferences and finally selecting Signatures under the Email section. You can continue with the rest of the steps as before.

  5. To create a new signature, use the Signatures or Stationery windows. You can give the signature a name that is relevant. Multiple signatures can be created. You can create multiple signatures, such as one for personal and one for work.

  6. You can create an email with a simple editor tool in the edit pane. You can use any font type or import photos into your signature with this tool.

  7. You can choose whether your signature will be used when you reply to, forward, or both under the Choose default signature section.

  8. Save your signature by selecting OK after you are done.

Change the signature in email messages

You’ll see your default signature displayed at the bottom when you create an email.

You can change the signature in an email at any time by selecting Message, selecting Signing from Include, and then selecting the dropdown menu for your preferred signature.

You can change the signature at the bottom and top of your email automatically. While you are editing an email, you can modify the signature at any time.

How to Edit Outlook Signature

Editing signatures already in Outlook is the same as creating new ones.

This can be done in two ways.

  1. Edit an email by selecting Messages in the menu. Next, select Signature in the Include section. Select Signatures from this dropdown.

  2. The same steps can be used to access the Signatures window. You can access the Signatures window in any way you like. Simply select the signature that you wish to edit from the Select signature pane. The editor pane is located at the bottom and you can edit the signature.

  3. Once you are done editing, click OK and save your changes to your signature.

How to change your signature in Outlook for Mobile

The Outlook Mobile app allows you to create or edit your email signature, but it is less flexible than the desktop app.

Outlook for mobile allows you to add or modify your email signature:

This procedure works either for Outlook on Android, or Outlook on iOS. When it comes to editing or adding an email signature, the app works on both Android and iOS.

  1. Open Outlook and tap the menu symbol at the upper left corner. The Settings menu will be opened by tapping the gear icon.

  2. Scroll down to the Mail section in the Settings menu and tap Signature.

  3. You can use the on-screen keyboard to create a basic signature in the Signature window.

    The signature is text-based and does not include any font styling or image capabilities.

  4. To save your signature, tap Done in the upper right corner. The signature will now appear at the bottom every time you open an email message.

  5. You can create a unique signature for each email account if you have multiple accounts. The account that you are using will determine which signature is displayed.

Outlook Signatures

Some email clients don’t offer a way for users to attach signatures to emails. Both on mobile and desktop, Outlook makes signing easy and straightforward.

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